Privacy Policy Azores Getaways

Ideastation – Soluções Informáticas, Lda. (hereinafter “AZORES GETAWAYS”), headquartered at Avenida Eng. Luís Alberto Meireles Martins Mota, nº 8, 9560-414 Lagoa, Azores, Portugal, NIPC 509829333, operates the website www.azoresgetaways.com (hereinafter, the “WEBSITE”). AZORES GETAWAYS is dedicated to the online booking of accommodation, car rental, tourism activities, experiences, and complete travel packages.
AZORES GETAWAYS is committed to protecting the privacy and personal data of its customers and website users. This Privacy Policy explains how we collect, process, and protect your personal information. We recommend that all users read this policy carefully.

1. Purpose of This Policy

This Privacy Policy describes:

• How personal data is collected, used, and protected;
• The rights of individuals regarding their data;
• How AZORES GETAWAYS complies with applicable data protection laws.

It applies to all users interacting with the WEBSITE, including customers, prospects, and job applicants.

 

2. What is Personal Data?

Personal data is any information relating to an identified or identifiable individual, including identifiers such as name, email, phone number, and other factors like date of birth or address.

Examples of personal data we collect include:

• Name, email, phone number
• Billing information (address, VAT/GST)
• Travel-related data (bookings, preferences, passport information)

 

3. How We Use Your Personal Data

AZORES GETAWAYS uses personal data for the following purposes:

1. User registration and access to your account;
2. Booking and providing travel services, including accommodation, car rentals, and experiences;
3. Responding to inquiries, customer support, and information requests;
4. Managing the application process for employment with AZORES GETAWAYS;
5. Sending newsletters, marketing communications, and promotional offers;
6. Website operations and improvements;
7. Fraud prevention and security;
8. Business analysis, audits, and monitoring promotional effectiveness;
9. Expanding commercial activities and improving services.

Newsletter Consent

By providing your email address, you consent to receive newsletters, promotional emails, and other communications from AZORES GETAWAYS. You can unsubscribe at any time using the link included in every newsletter or by contacting us at privacy@azoresgetaways.com. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

 

4.  Legal basis for processing

4.1. The personal data that AZORES GETAWAYS collects has specific grounds for the purposes for which they are intended.

4.2. In the following table you can see the reasons for the above purposes:

GOAL	FOUNDATION
For user registration;	Precontractual diligences on the request of the data;
For your access to the user area;	Precontractual diligences on the request of the data;
For providing the services, products and goods you wish to purchase (travel, hotel reservations, airfare, etc.)	Contractual obligation;
To analyze and respond to your messages, customer support and requests for information;	Consent for this specific purpose;
To keep track of your shopping and / or booking details;	Consent for this specific purpose;
To be able to send newsletters or other publications that you have requested and / or that may be of interest to you;	Consent for this specific purpose;
For operations and management of the WEBSITE;	Consent for this specific purpose; Legitimate interests pursued by AZORES GETAWAYS;
To keep track of your contact details;	Consent for this specific purpose;
For commercial purposes, such as data analysis, audits;	Consent for this specific purpose; Legitimate interests pursued by AZORES GETAWAYS ( cookies );
For fraud prevention;	Legitimate interests pursued by AZORES GETAWAYS;
For the adaptation, improvement and modification of services, in particular by identifying trends in use, or to determine the effectiveness of promotional campaigns;	Consent for this specific purpose; Legitimate interests pursued by AZORES GETAWAYS ( cookies);
For the expansion of commercial activities of AZORES GETAWAYS.	Legitimate interests pursued by AZORES GETAWAYS;

 

5. Personal Data We Collect

5.1. The personal data that AZORES GETAWAYS collects and uses is only for what is needed and suitable for the stated purposes.

5.2. AZORES GETAWAYS will collect and process personal data:

GOAL	DATA
For user registration;	First Name, Last Name, E - mail;
For your access to the user area;	E - mail;
For providing the services, products and goods you wish to purchase (travel, hotel reservations, airfare, etc.)	First Name, Last Name, E-mail, Telephone, Street Address, Zip Code, Sex ,Date of Birth ; Credit card number, Name of the credit card holder, Security code (CVC), Passport information;
To analyze and respond to your messages, customer support and requests for information;	E-mail, Name;
To keep track of your shopping and / or booking details;	First Name , Last Name, E - mail, Telephone, Street Address , Zip Code, VAT/GST, Sex ,Date of birth; Credit card number, Name of the holder, Security code;
To be able to send newsletters or other publications that you have requested and / or that may be of interest to you;	Name, E - mail ;
For operations and management of the WEBSITE;	Name, E-mail;
To keep track of your contact details;	First Name, Last Name, E - mail, phone, address, ZIP code, VAT, Gender, Date of birth;
For commercial purposes, such as data analysis, audits;	Name , E - mail
For fraud prevention;	Name , E - mail
For the adaptation, improvement and modification of services, in particular by identifying trends in use, or to determine the effectiveness of promotional campaigns;	Name , E - mail
For the expansion of commercial activities of AZORES GETAWAYS.	Name , E - mail

 

6. How We Collect Your Personal Data

6.1. We will collect your personal data through the forms present on the WEBSITE, but also through the WEBSITE and the communication it makes with your devices and e-mail messages that you send us.

6.2. Your personal data is collected through your devices as follows:

(a) Registration and user data;

(b) Purchase data;

(c) Through your subscription to the newsletter;

(d) Through your browser;

(e) Through cookies;

(f) Through pixel tags and other similar technologies;

(g) IP address;

(h) Through your User data.

6.3. AZORES GETAWAYS agrees to treat your data according to the law and in a legitimate way.

6.4. AZORES GETAWAYS will not sell, rent, or share your personal information with third parties except in cases clearly identified in this Privacy Policy (see item 11 to see how).

6.5. The services of AZORES GETAWAYS are not directed at minors, and the personal data of minors is not intentionally treated.

 

7. Cookies 

7.1. Cookies are small files of information that help identify your browser and that can store information, for example, settings and user preferences.

7.2. AZORES GETAWAYS will store cookies on your device to customize and facilitate browsing as well as troubleshooting, statistics, quality assurance, and to monitor system security.

7.3. Except for cookies specifically necessary for the performance of the website, the storage of other cookies will always depend on the acceptance and consent of the User, and this consent may be withdrawn at any time through specific browser tools.

7.4. To learn more about the cookies we use, you should consult our Cookies Policy.

 

8. Pixel Tags and Other Similar Technologies

8.1. The pixel tags (also known as web beacons and clear GIFs) can be used in connection with some services to, for example, track the actions of service users (including email recipients), measure the success of our marketing campaigns, and compile statistics on the use of the Services and response rates.

8.2. To learn more about the pixel tags and other similar technologies that we use, please refer to our Cookies Policy.

 

9. How We Protect Your Data

9.1. Your personal details are kept safe by adopting various security measures of a technical nature (the data is kept on secure servers with Rackspace US, Inc. (Hereinafter, "Rackspace") which is based at Fanatical 1 Place City of Windcrest San Antonio , TX 78218 , United States of America, and gives us all the safety guarantees) and organizational (only have access to data employees and processes that must access them as rules created for this purpose) that allow you to protect personal data against its spread, loss , improper use, alteration, treatment or unauthorized access as well as against any other form of illicit treatment.

9.2. In order to protect your personal data we only use data center providers who provide us with adequate and documented security measures, namely, ensuring that your personal data is stored on servers that are maintained in controlled environments with limited access.

9.3. Likewise, when browsing the WEBSITE, we protect your data with encryption, such as Transport Layer Security (TLS is a security protocol that protects telecommunications via the Internet) and your password is stored using a one-way hash, and cannot be recuperated to (or divulged) by any person, including AZORES GETAWAYS, and can only be redefined.

9.4. Although we take the precautions we deem appropriate to protect the personal data you provide and collect, you must be aware that no security system is impenetrable.

9.5. So, you must take personal precautions to keep your data safe, for example, maintain a secret keyword and not divulging it to anyone else; If you believe that your password has been misused, you should notify us immediately; you should also be careful to start and end the session whenever you close your browser.

 

10. Data Retention

10.1. Your personal data will be kept for the time necessary for the purposes for which it is intended, as set forth in this Privacy Policy as follows:

GOAL	TIME
For user registration;	Until the customer requests to be forgotten.
For your access to the user area;	Until the customer requests to be forgotten.
For providing the services, products and goods you wish to purchase (travel, hotel reservations, airfare, etc.)	Until the customer requests to be forgotten.
To analyze and respond to your messages, customer support and requests for information;	Until the customer requests to be forgotten.
To analyze and follow up on your application process to work with AZORES GETAWAYS;	1 year
To be able to send newsletters or other publications that you have requested and / or that may be of interest to you;	Until the customer requests to be forgotten.
For operations and management of the WEBSITE;	30 days
To keep track of your contact details;	Until the customer requests to be forgotten.
For commercial purposes, such as data analysis, audits;	Until the customer requests to be forgotten.
For fraud prevention;	18 months
For the adaptation, improvement and modification of services, in particular by identifying trends in use, or to determine the effectiveness of promotional campaigns;	18 months
For the expansion of commercial activities of AZORES GETAWAYS.	Until the customer requests to be forgotten.
Credit Card Information	30 days after finalization of reservation

10.2. If any specific or mandatory period of time is required by law, the period of retention of the data will be the same. In all other cases, personal data will be kept for a maximum of the times indicated above, periods in which AZORES GETAWAYS understands to be sufficient to comply with the desired purposes.

10.3. At the end of the storage period, all personal data collected will be deleted.

 

11. Your Rights

11.1. Before we explain how you can exercise your rights, you should know what they are. Thus, the legislation grants you the right to request us, as the person responsible for the processing, (a) access to personal data concerning you, as well as your (b) rectification or deletion, and (d) limitation of the treatment with respect to it, or the right to (e) oppose processing, as well as the right to (f) portability of data. You also have the right to submit a complaint to a supervisory authority (National Data Protection Commission - www.cnpd.pt)

11.2. What each of these rights means:

(a) Access: the right to obtain confirmation that the personal data concerning you are treated or not, and, if it is the case, the right to access your personal data;

(b) Rectification: the right to have rectification of inaccurate personal data concerning you and your incomplete personal data completed;

(c) Deletion: the right to obtain the deletion of your personal data when one of the reasons listed in the legislation applies;

(d) Limitation of treatment: the right to obtain a limitation of treatment if one of the situations listed in the legislation applies;

(e) Opposition: the right to oppose at any time the processing of personal data concerning you;

(f) Portability: the right to receive personal data concerning you in a structured, current and automatic reading format.

11.3. You also have the right to submit a complaint to a supervisory authority (National Data Protection Commission at www.cnpd.pt)

11.4. For the purpose of exercising the above rights you should contact AZORES GETAWAYS by email: privacy@azoresgetaways.com

11.5. If you ask us to delete some or all of your personal data, some of the requested services may not be provided to you, and AZORES GETAWAYS will keep the personal data necessary to fulfill your legal obligations.

 

12. Sharing Data With Third Parties

12.1. AZORES GETAWAYS may use third parties to provide certain services, the level of maintenance, technical support, marketing, billing and payment management, and they may have access to some of the personal data, including the data needed for the contracted purposes.

12.2. AZORES GETAWAYS ensures that entities have access to data are credible and offer high guarantees protection, never them being transmitted data beyond what is necessary to provide the contracted service, but AZORES GETAWAYS is also responsible for the personal data provided.

12.3. For example, for data center management purposes, AZORES GETAWAYS uses Rackspace services.

12.4. AZORES GETAWAYS can still communicate their data to companies of its corporate group with whom AZORES GETAWAYS has commercial partnerships for the establishment and provision of benefits or, other partners outside their enterprise group. However, we will only share with prior authorization from you.

12.5. AZORES GETAWAYS can still transmit data to third parties in investigations, judicial investigations and processes and/or administrative or similar nature, since to do so is properly ordered by court order in this regard.

 

13. Third Party Websites

13.1. THE WEBSITE Power will contain links to other websites which may collect treat their personal data, and this treatment is the responsibility of the owners of these websites, not holding AZORES GETAWAYS liable for their policies and/or practices.

13.2. Example of such third parties include Facebook or Google (YouTube) through the buttons that are present on the WEBSITE.

 

14. International Data Transfers

14.1. In regards to data transfers to third countries outside the European Union, AZORES GETAWAYS will comply with the law, according to the suitability of the country of destination, for the prote

 

15. SMS Communications

15.1. By providing your phone number, you agree to receive text messages from AZORES GETAWAYS. Message and data rates may apply. Message frequency varies. AZORES GETAWAYS will not share your contact phone number with any other parties. 

 

16. Minors

16.1. The WEBSITE is not intended for minors under the age of 16, so we request that these minors do not provide us with personal information through the WEBSITE, application, social media and social media or e-mails.

 

17. Sensitive Data

17.1. AZORES GETAWAYS requests that customers do not send us nor provide us with any sensitive personal data, i.e. information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic information, biometric information, data health or data relating to a natural person's sexual life or sexual orientation.

17.2. This personal data will be deleted immediately.

 

18. Changes To This Policy

18.1. AZORES GETAWAYS reserves the right to adjust or change this Privacy Policy at any time, as these changes are publicized.

 

18. Contact

18.1. If you have any questions or concerns regarding this Privacy Policy please contact us by email: privacy@azoresgetaways.com

 

19. Version

Latest version: October 3rd, 2025, Ponta Delgada, Portugal